P. O. Box 741, Tunguu Zanzibar,

Mobile No:772378378

info@tamwaznz.or.tz

TERMS OF REFERENCE (ToR)

Post Title: Consultant

Assignment: Facilitate Governing Body Induction and Conduct a Capacity Assessment of TAMWA ZNZ Governing Body Members.

Project Title: Strengthening Women in Leadership (SWIL)

Location: Zanzibar

Date: 12^th October, 2026

1. Background

Tanzania Media Women’s Association is a national-level non-governmental organization formed in 1987 dedicated to promoting the rights of women and children. TAMWA Zanzibar became a fully-fledged office in Unguja and Pemba in 2004 and was registered in 2007.

TAMWA ZNZ is committed to strengthening its governance structures, institutional capacity, and organizational effectiveness to ensure the effective implementation of its mandate and strategic objectives. A strong and effective governing body is essential for providing strategic direction, oversight, accountability, and support to the organization’s management.

To strengthen the capacity and effectiveness of its governing body, TAMWA ZNZ intends to engage a qualified consultant to facilitate an induction session for governing body members and conduct a comprehensive capacity assessment to identify existing strengths, capacity gaps, and areas requiring improvement.

The induction will enhance members’ understanding of their roles, responsibilities, and governance obligations, while the capacity assessment will provide evidence-based recommendations to strengthen the performance and effectiveness of the governing body.

2. Overall Objective

To strengthen the knowledge, skills, and effectiveness of TAMWA ZNZ governing body members through a structured induction process and a comprehensive assessment of their governance capacity and performance.

3. Specific Objectives

The assignment aims to:

1. Orient governing body members on TAMWA ZNZ’s mandate, vision, mission, values, strategic priorities, governance structures, and organizational policies.
2. Enhance members’ understanding of their roles, responsibilities, powers, and accountability in providing strategic leadership and oversight.
3. Assess the current capacity, knowledge, skills, experience, and functionality of the governing body.
4. Identify governance strengths, capacity gaps, and areas for improvement among individual members and the governing body collectively.
5. Assess the effectiveness of existing governance practices, including decision-making, leadership, accountability, risk management, financial oversight, and compliance with relevant policies and regulations.
6. Recommend practical capacity-strengthening measures to improve the performance and sustainability of TAMWA ZNZ’s governance structures.
7. Develop a capacity development action plan for governing body members based on the assessment findings.
8. Develop a standardized Governing Body Member Performance Evaluation Form, including clear performance indicators, assessment criteria, a scoring framework, and periodic review procedures, to enable TAMWA ZNZ to monitor individual members’ performance and the collective effectiveness of the Governing Body over time.

4. Scope of Work

The selected consultant will be responsible for the following tasks:

4.1 Preparation and Inception

• Hold an inception meeting with TAMWA ZNZ management to agree on the assignment’s objectives, expectations, methodology, and timeline.
• Review relevant organizational documents, including the constitution, strategic plan, governance policies, organizational structure, and other relevant guidelines.
• Develop an inception report outlining the proposed methodology, assessment tools, work plan, and expected deliverables.

4.2 Facilitation of Governing Body Induction

The consultant will design and facilitate an induction session for TAMWA ZNZ governing body members covering the following areas:

• Overview of TAMWA ZNZ’s history, mandate, vision, mission, values, and strategic priorities.
• Roles, responsibilities, and obligations of governing body members.
• The distinction between the roles of the governing body and management.
• Governance principles, leadership, accountability, transparency, and ethical conduct.
• Strategic planning, organizational oversight, and performance monitoring.
• Financial governance, resource mobilization, and financial oversight.
• Risk management, internal controls, and organizational compliance.
• Policy development, implementation, and monitoring.
• Conflict of interest, confidentiality, and responsible decision-making.
• Effective board meetings, communication, teamwork, and documentation of decisions.

The consultant should use participatory and practical approaches to ensure that members understand how to apply the knowledge gained in their governance responsibilities.

4.3 Capacity Assessment of Governing Body Members

The consultant will conduct a structured assessment of the governing body’s current capacity and effectiveness. The assessment should cover:

• Members’ understanding of their roles and responsibilities.
• Governance knowledge, leadership skills, and relevant professional experience.
• Strategic leadership and oversight capacity.
• Financial literacy and resource oversight.
• Understanding of organizational policies, legal obligations, and compliance requirements.
• Decision-making, communication, teamwork, and conflict management.
• Effectiveness of governance structures, meetings, and decision-making processes.
• Diversity of skills, experience, and expertise within the governing body.
• Identification of individual and collective capacity gaps.
• Training and development needs of governing body members.

The consultant should use appropriate assessment tools, such as questionnaires, interviews, document reviews, self-assessment exercises, and facilitated discussions.

4.4 Analysis and Recommendations

Based on the findings, the consultant will:

• Analyze the strengths and weaknesses of the governing body.
• Identify priority capacity gaps and governance challenges.
• Recommend practical measures to address the identified gaps.
• Propose appropriate training, mentoring, and other capacity-strengthening interventions.
• Develop a realistic capacity development action plan with proposed activities, timelines, and responsible persons.

4.5 Development of Governing Body Member Performance Evaluation Framework and Form

The consultant shall develop a practical, standardized, and user-friendly Governing Body Member Performance Evaluation Form to enable TAMWA ZNZ to periodically assess the performance, accountability, and contribution of individual governing body members and the effectiveness of the Governing Body as a whole.

The consultant shall:

• Review TAMWA ZNZ’s constitution, governance policies, governing body members’ roles and responsibilities, strategic plan, and other relevant documents to establish appropriate performance expectations and evaluation criteria.
• Consult management and governing body members to identify key performance indicators and agree on realistic expectations for individual members and the Governing Body collectively.
• Develop an evaluation framework covering, at a minimum, the following areas:
  1. Understanding and fulfilment of governance roles and responsibilities.
  2. Attendance, punctuality, preparation, and active participation in governing body meetings.
  3. Contribution to strategic leadership, policy guidance, and organizational decision-making.
  4. Oversight of organizational performance and implementation of strategic priorities.
  5. Financial oversight, resource mobilization support, risk management, and internal control.
  6. Accountability, transparency, ethical conduct, confidentiality, and management of conflicts of interest.
  7. Teamwork, communication, respect for diversity, and constructive engagement with fellow members and management.
  8. Follow-up on decisions, assigned responsibilities, and agreed actions.
  9. Contribution to organizational sustainability, stakeholder engagement, and institutional development.
  10. Identification of individual learning needs and commitment to continuous improvement.
• Develop a structured evaluation form with clear indicators, assessment questions, rating scales, space for evidence and comments, identified strengths, areas for improvement, and recommended actions.
• Propose an appropriate scoring and interpretation system to help TAMWA ZNZ identify performance strengths, improvement needs, and priority areas for capacity development.
• Recommend a periodic assessment schedule, such as an annual evaluation, with a possible mid-term review where appropriate, subject to approval by TAMWA ZNZ.
• Define a transparent evaluation process, including who will complete the form, who will consolidate and review the results, how feedback will be provided, and how agreed improvement actions will be monitored.
• Include procedures for self-assessment by individual members and collective assessment of the Governing Body. Where appropriate, incorporate feedback from fellow members and relevant management representatives, while safeguarding confidentiality and avoiding conflicts of interest.
• Pilot-test the draft evaluation form with selected governing body members or through a facilitated exercise, obtain feedback, and revise it before final submission.
• Prepare brief guidance notes explaining how to complete the form, interpret scores, document evidence, communicate findings, and develop individual or collective performance improvement plans.

The final evaluation tool should be practical, objective, gender-responsive, aligned with TAMWA ZNZ’s governance framework, and suitable for repeated use to track improvements in governing body performance over time.

5. Expected Deliverables

The consultant will be expected to produce the following deliverables:

1. Inception report: A report outlining the methodology, assessment tools, work plan, and timeline.
2. Induction materials: Presentation slides, participant materials, and relevant reference documents used during the induction.
3. Induction session report: A report summarizing the topics covered, participants’ engagement, key outcomes, and recommendations.
4. Governing body capacity assessment report: A comprehensive report presenting the assessment methodology, findings, identified strengths, capacity gaps, and recommendations.
5. Capacity development action plan: A practical plan outlining priority capacity-building needs, proposed interventions, timelines, and responsible persons.
6. Validation and presentation of findings: A presentation of the assessment results and recommendations to TAMWA ZNZ management and/or the governing body for feedback and validation.

6. Methodology

The consultant is expected to propose a participatory, inclusive, and practical methodology that may include:

• Desk review of relevant organizational documents.
• Individual interviews with governing body members and relevant management staff.
• Structured self-assessment questionnaires.
• Focus group discussions or facilitated group exercises.
• Governance capacity assessment tools and skills mapping.
• An induction workshop and interactive learning sessions.
• Analysis and validation of assessment findings.

The methodology should encourage the active participation of governing body members and ensure confidentiality, objectivity, and constructive feedback throughout the process.

7. Duration of the Assignment

The assignment is expected to be completed within approximately 4 working days, spread over an agreed period.

The consultant will propose a detailed work plan indicating the time required for preparation, document review, induction, capacity assessment, analysis, reporting, and presentation of findings.

8. Required Qualifications and Experience

The consultant should possess the following qualifications and experience:

• A postgraduate degree in governance, organizational development, management, leadership, social sciences, or a related field. A relevant professional qualification will be an added advantage.
• At least five years of demonstrated experience in organizational governance, institutional capacity assessment, board development, or organizational development.
• Proven experience in designing and facilitating induction and capacity-building sessions for boards or governing bodies.
• Demonstrated knowledge of governance principles, accountability, strategic oversight, financial governance, and organizational management.
• Experience working with civil society organizations, NGOs, or nonprofit organizations, preferably in Tanzania.
• Strong analytical, facilitation, report-writing, and communication skills.
• Ability to develop practical and context-specific recommendations and capacity development plans.

9. Reporting and Supervision

The consultant will work under the supervision of the designated TAMWA ZNZ representative or management team. The consultant will maintain regular communication with the organization, seek clarification when necessary, and submit all deliverables within the agreed timeline.

All reports and materials produced under this assignment will be submitted to TAMWA ZNZ for review and approval.

10. Ethical Considerations and Confidentiality

The consultant must maintain confidentiality regarding all organizational information and discussions accessed during the assignment. Assessment findings should be presented objectively and constructively, respecting the privacy and professional integrity of individual governing body members.

All information collected and materials developed during the assignment shall be handled in accordance with TAMWA ZNZ’s relevant policies and agreed contractual requirements.

11. Application Requirements

Interested consultants are invited to submit the following documents:

1. A technical proposal explaining their understanding of the assignment, proposed methodology, and implementation approach.
2. A detailed work plan and proposed timeline.
3. A financial proposal indicating the consultancy fee and any anticipated additional costs.
4. An updated CV highlighting relevant qualifications and experience.
5. Evidence of previous similar assignments, including relevant references or samples of related work where available.

Applications should be submitted to:

DIRECTOR

TANZANIA MEDIA WOMEN’S ASSOCIATION – TAMWA – ZANZIBAR

P.O. BOX 741, TUNGUU ZANZIBAR

Or through email: info@tamwaznz.or.tz or mohammed@tamwaznz.or.tz , rahma@tamwaznz.or.tz

Physical Address: TAMWA – Zanzibar office is located at Tunguu behind the State University of Zanzibar – SUZA next to IPA.

The subject line should read: Application for Consultancy on Governing Body Induction and Capacity Assessment

All interested consultants and firms are required to submit their complete proposals no later than 26^th October 2026 at 23:59 EAT. Late submissions will not be considered. Applicants are encouraged to submit their proposals well in advance of the deadline to avoid any last-minute technical or logistical challenges.